We’re honoured to have you as a valued member of our community of creative entrepreneurs earning a living doing what they love.
In order to ensure that your experience is as fun, positive, and successful as possible we’ve created this guide. If you still have a question that isn’t answered here, please email firstname.lastname@example.org
TABLE OF CONTENTS:
• Thursday, April 16, noon-8pm
• Friday, April 17, 11am-9pm
• Saturday, April 18, 10am-6pm
• Sunday, April 19, 11am-5pm
• Sunday, April 19, 5pm-9pm
Food vendor form submissions should have already been sent in (prior to your booth purchase). If you have not yet sent in your forms, please submit them here by February 14, 2020. PLEASE NOTE: if you have made any changes to your forms or have an updated Food Handling Permit, please email it to email@example.com
LOAD-IN AND SET UP PROCEDURES
Check-in is from 12:00 PM to 6:00 PM the day before the show. You can load in anytime during this time and take as long as you like to set up your booth, as long as you’re done by 8:00 PM. There will be no set up time on the morning of the show, so make sure you complete everything the evening before.
When you arrive to set up, enter the PNE grounds through Gate 2 on Renfrew (see map below). Turn right into Lot 1, park your vehicle, and walk down the loading ramp into the Forum. Check in with Team Make It at the loading ramp. We’ll give you directions to your booth and a rad Makie exhibitor badge! If you need a couple of extra badges for staffers just let us know.
Once all your goods are at your booth, you must move your vehicle immediately to the further lot, and THEN finish setting up your booth. The parking lot is tiny, and we have lots of Makies who need to get their goods into the building! More parking is available on the East side of the building. PNE parking is free during load in and load out.
Shared dollies are available to help you unload your vehicle, but if you have a dolly of your own, we recommend you bring it to speed up the process.
For safety reasons and as per WorkSafe regulations, children under the age of 15 are not permitted in the hall during set up or tear down. Please make sure you arrange childcare in advance. The exhibitor lounge will be available for you to use during load-in and tear-down, but do not leave children unattended in the lounge. An adult must be with them at all times.
ACCESSING THE VENUE
Before and after show hours, please use the exhibitor entrance to access the venue. You and your staff will need to present your Makie button to the security guard in order to enter the venue; if you lose your button, please obtain one from a Make It Team Member. Please do not pressure the venue to admit you without your Makie credentials — their job is to keep unauthorized people (ie anyone without a button) out of the building in order to keep all of us (and everyone’s products!) safe.
You may access the hall one hour before/after the show opens/closes each day. If you need to access the hall outside of those hours, please let us know ahead of time so that we can make the proper arrangements with the security team.
During the show, you’re welcome to use the regular show entrance as long as you have your Makie button with you.
You can pick up extra Makie badges for your staff members during check in. You’re welcome to leave a badge for your staff at Will Call if they are arriving during show hours and you can’t leave your booth. Just pop the badge into an envelope with their name on it and bring it to the ticket kiosks.
Floorplan will be released within the month of the show.
Although we try very hard not to make changes to the floor plan once it is released, it’s sometimes necessary to make minor changes. Please double check your booth number a day or two before the show to ensure you’ve got the most up-to-date info.
ABOUT YOUR BOOTH
- Incubator Section
If you’re an Incubee, your booth is 6′ x 6′ and you’ll be provided with a 4’x2.5′ uncovered table, a chair, and access to power for charging devices or for a few spotlights. You may bring whatever kinds of tabletop displays that you like. Displays may be clamped to the tables, but not attached in any way that will cause permanent holes or damage. Please make sure that your display plan includes a table covering, or make arrangements with us to rent a covering from the show equipment supplier. If you plan not to use a table for your set-up, please let us know at least one week before set-up.
- Size + Space
Booth sizes are given width x depth; if your booth is 10′ x 6′, then it’s 10’ left-to-right and 6′ front-to-back. Everything you’re selling and all of your display fixtures must fit within the footprint of your booth; nothing may protrude into the aisle or into your neighbour’s booth.
- Pipe and Drapes
Booths are separated by 8’ high white back-and-side pipe-and-drapes. If you are an incubator, your booth will separated by 8’ high white back and 3′ high side pipe-and-drapes. Some Makies hang additional drapes from the pipe to provide a different colour backdrop for their display; this is permitted but please use Fire Resistant treated panels only.
A limited number of s-hooks will be provided so that you can hang signage if required. Please do not hang anything other than signage (up to 3 lbs.) from the pipe.
Floor covering is not required but it’s a great idea to build carpeting or anti-fatigue panels into your booth. Standing up all weekend is hard!
Your booth comes equipped with one chair; if you’d like a chair for your booth, please grab one from the stack during load in.
Up to 1500W of power are allocated for your use, but there may not be an outlet at your booth so please
• Bring an extension cord that is at least 25′ long
• Bring any power bars you will need use energy-efficient bulbs in your lighting
• Do not use more power than you need — we don’t want to overload any circuits!
• If you need more than 1500W of power or need 24-hour power, please order an upgrade directly from the show supplier.
- Things you should bring or rent:
• Table Coverings
• Fabric to cover your booth at night
• Signage with your company name
If you need tables or other display equipment for your booth (gridwall etc), you can order those directly from our equipment supplier through this PDF or by using their handy online ordering system at goodkey.com. Instructions on how to order can be found on page 2 of this PDF.
Make It Vancouver’s show code: MI4171920. Your booth number in the form can be “TBA” as the floor plan is still being finalized.
If you’re planning to ship your items to Make It, you can also do this through Goodkey. Goodkey can also transport your goods from one show city to the next. Please email firstname.lastname@example.org to make arrangements.
Wifi at the Forum can sometimes be spotty, so we suggest that you use your own data plan for processing payments.
WHAT TO BRING
• Plan to bring ALL ESSENTIAL EQUIPMENT for yourself and your exhibit. We do not provide extension cords or power bars.
• A water bottle and/or travel mug.
• A really good float! Please don’t expect the venue to make change for you.
• Dress comfortably! Temperature fluctuations in any large venue are not uncommon as the space fills up with people, so dress in layers.
• Wear comfortable shoes, as you may be standing for long periods of time.
• Other things that might make life easier: snacks, lip balm, Advil/Tylenol, etc.
STARTING THE DAY
We are strict about showing up on time in the morning. You will be able to access your booth one hour before the doors open to the public each day. Make sure you arrive at least 15 minutes before the show each day. Your booth should be uncovered, lit, and ready to go at your booth at least 10 minutes before show time. Scrambling to your booth like a hot mess right as the doors open is not a good look for you or for us, so please don’t do it!
Makies who consistently arrive late will not be invited back to future shows.
ENDING THE DAY
You’re required to keep your booth open until the end of the show each day. We know it’s tempting on the last day of the show to start packing up early as things begin to slow down, but please resist the urge to tear down! It only takes one vendor who begins packing things away to send customers the message that it’s time for them to go home. This is detrimental to everyone, especially Makies with large pieces who often make the bulk of their sales at the end of the show when shoppers return to purchase an item they’ve been thinking about.
Makies who leave the show before closing or who begin packing up before tear-down will not be invited back to future shows.
There will be a great bunch of food vendors outside the venue (including carts with vegan and gluten-free options), and the PNE concession will be open. We also always recommend making sure you have a good stash of your favourite snacks at your booth to get you through the show.
The Exhibitor Lounge will be available for your use during load-in, tear-down and during all hours of the show. There is a fridge in the exhibitor lounge, and lots of tables and chairs for when you need a break.
Early Bird tickets are available until right before the show starts, and are only $4 -that’s half off the gate price! Make sure you share the link with all of your followers (https://www.showpass.com/makeitvancouver). Once the show opens, online tickets are still available for $6.
We are proud to have you at the shows and we hope you are proud too! We’d love you to spread the word and invite your customers to visit you at the show! Here’s are some images for you to use:
Here’s a handy list of social media info:
Hashtags: #makeitvancouver #makeitshow
Facebook: Make It! The Handmade Revolution
Facebook Event: Make sure you direct and invite ALL of your friends to the official facebook event.
DIRECT EMAIL MARKETING
Direct email is still the #1 way to reach your customers! Here’s a bit of text you can copy-and-paste into your next newsletter:
We’re soooo excited to be exhibiting at the upcoming Make It Vancouver, happening April 17-19 at the PNE Forum! Stock up on accessories, jewellery, clothing, art, home decor, food, baby/kid items, and lots of other beautifully crafted goods from more than 220 Makies. Everything at Make It is handmade with love in Canada, so you can feel good about what you buy. There are also fantastic food carts and a beer garden, to keep you fueled up!
Early Bird tickets to Make It are available online at https://www.showpass.com/makeitvancouver/, and are only $4 -that’s 50% off the gate price!
Flyers are available for pickup at our partner locations for you to hand out to your friends, family, and customers; an electronic one will also be available here for you to share on your social media feeds. Both versions are good for $2 off entry!
Flyers are available for pick up at these following locations:
Bird On A Wire Creations:
2535 Main Street @ East Broadway
2950 West Broadway @ Bayswater Street
Make On Granville Island: 1648 Duranleau St.
Conscious Lab/Make It HQ: #200-422 Richards St (email email@example.com to arrange a time; we’re not always in the office)
As a special bonus and a thank you for all your hard work, when you pick up your flyers you can also pick up six paper tickets to use for social media promotion or for your family and friends.
During the event, organizers will be on-site to assist with directing the crowd and maintaining security. Please let them know if you notice any attendees or participants acting in ways that could be dangerous or damaging to equipment or the venue, or if you notice any safety hazards.
The PNE provides 24-hour security for the entire weekend (Thursday morning through Sunday night). Make It is not responsible for the security of items and equipment at your booth; we recommend taking electronic equipment and cash with you when you leave each night.
PNE staff wear name tags/uniforms identifying them as such, and our equipment supplier’s personnel all wear staff t-shirts that identify them. A popular scam at large shows is for someone to pretend to be part of the venue staff in order to gain access to the area behind exhibitor booths (or other exhibitor areas), where exhibitors often stash laptops, bags, and other personal items. Please don’t allow anybody without the proper identification into the back area of your booth.
Whether you (or your staff) are entering the show during the exhibitor entrance before or after show hours or through the front entrance during show hours, you will need to present your Makie button to the security guard in order to enter the venue. Please do not pressure the venue to admit you without your Makie credentials — their job is to keep unauthorized people (ie anyone without a button) out of the building in order to keep all of us (and everyone’s products!) safe. Makies who ignore security procedures will not be invited back to future Make It events.
Makies are not allowed to park in Lot 1 during the show, but there’s lots of parking available East of the Forum. You may purchase a multi-day parking pass from the parking kiosk. The parking pass won’t save you any money, but it will save you the headache of needing to stop and pay every day when you arrive, and prevent the formation of huge line-up into the parking lot in the morning. There is also a large pay-parking lot right across the street from the Forum (south of the Forum, on the other side of Hastings Street).