Vancouver Spring Exhibitor Guide | Make It Show

VANCOUVER SPRING EXHIBITOR GUIDE

Congratulations on your acceptance to Make It!

The exhibitor guide is designed to help you navigate the logistics of the Make It show, and to help make your involvement in Make It a positive and successful experience. Together we can make Make It an extraordinary experience for Makies and attendees alike! Please read the exhibitor guide carefully before you arrive on site, and email Brigitte at hello@makeitshow.ca if you have any questions about any of the information contained within the guide, or if you have questions that the guide doesn’t answer. We expect that you will abide by the rules and regulations set out in the guide to help us create a great experience for everyone.

The exhibitor guide contains really important information about:

DATES, DEADLINES, AND HANDY LINKS

FLOOR PLAN, LOAD-IN PROCEDURE, AND VENUE INFORMATION

BOOTH DESIGN AND SHOW SURVIVAL

PROMOTE THE SHOW – AND YOURSELF!

SAFETY AND SECURITY

PARKING DURING THE SHOW

INFORMATION FOR FOOD VENDORS

SHIPPING AND ACCOMMODATIONS

CHARITY AUCTION AND GRAND PRIZE GIVEAWAY

VANCOUVER BUSINESS LICENSE REQUIREMENTS

TERMS AND CONDITIONS OF PARTICIPATION

 

DATES, DEADLINES, AND HANDY LINKS

SHOW DATES

Load-in/setup: Thursday, April 19th.

Show hours: Friday, April 20th 11:00-9:00; Saturday, April 21st 10:00-6:00; Sunday, April 22nd 11:00-5:00

Tear down: Sunday, April 22nd 5:00 pm-9:00 pm

DEADLINES

Food vendor form submission deadlines: February 10th (more info will be emailed to you if you’re a food vendor)

HANDY LINKS

Equipment rentals (tables, cross-beams, grid wall, etc.) and power upgrades: If you have an existing Goodkey account: www.goodkey.com, Make It Vancouver show code: Mi4202218If you haven’t previously used Goodkey for equipment rentals, please scroll down to the “Tables and Equipment Rentals” section of this page to find out how.

Discount tickets: https://www.picatic.com/makeitvancouverspring2018

Auction/Grand Prize Giveaway submissions: https://makeitproductions.wufoo.eu/forms/make-it-vancouver-auction-and-prize-draw/

Make It website: makeitshow.ca

Contact info: hello@makeitshow.ca

 

FLOOR PLAN, LOAD-IN PROCEDURE, AND VENUE INFORMATION

LOAD-IN AND SET UP PROCEDURES

Check in is from 12:00 PM to 6:00 PM. Because we have a large number of Makies, we stagger the load in process so it’s smoother. You will be assigned a load-in time based on your booth number (check back closer to the show date for the load-in schedule). The designated times are for load-in only; you can take as long as you like to set up your booth, as long as you’re done by 8:00 PM. If you can’t come during your designated time slot, please let us know. There will be no set up time on Friday morning, so make sure you complete everything on Thursday.

Load in times are as follows:

12:00 – 1:30:   Booths #101 – #420
1:30 – 3:00:   Booths #501 – #720
3:00 – 4:30:   Booths #801 – #1205
4:30 – 6:00:   Booths #1301 – #1920

For the safety reasons, children under the age of 15 are not permitted in the hall during set up or tear down. This includes babies in strollers or carriers. If you’re travelling from out of town and have your kids with you, please make sure you arrange childcare in advance. The exhibitor lounge will be available for you to use during load-in and tear-down, but please make sure your kids aren’t left unattended in the lounge. 

When you arrive to set up on Thursday, April 19th, enter the PNE grounds through Gate 2 on Renfrew (see map below). Turn right into Lot 1, park your vehicle, and walk down the loading ramp into the Forum. Check in at the loading ramp with Brigitte. We’ll give you directions to your booth and a rad Makie exhibitor badge! If you need a couple of extra badges for staffers just let us know.

 

You must move your vehicle immediately once it is unloaded — the parking lot is tiny, and we have lots of Makies who need to get their goods into the building! More parking is available on the East side of the building. PNE parking is free on Thursday during set-up.

We will have a number of dollies available to help you unload your vehicle, but if you have a dolly of your own we recommend you bring it to speed up the process.

 

ACCESSING THE VENUE

Please use the exhibitor entrance to access the venue before or after show hours. You will need to present your Makie button to the security guard in order to enter the venue; if you lose your button, please obtain a new one from Brigitte. Please do not pressure the venue to admit you without your Makie credentials — their job is to keep unauthorized people (ie anyone without a button) out of the building in order to keep all of us (and everyone’s products!) safe. Please make sure that all the members of your team understand security procedures; Makies who ignore security procedures will not be invited back to future Make It events.

You may access the hall one hour before the show opens each day, and come in and out for one hour after the show closes. If you need to access the hall outside of those hours, please let us know before 8:00 p.m. on April 19th so that we can make the proper arrangements with the security team.

 

STAFF ACCESS

You can pick up extra Makie badges for your staffers when you check in on Thursday. Your staff can access the venue with their Makie badges through the exhibitor entrance one hour before and after the show each day, or through the regular show entrance during show hours. You’re welcome to leave a badge for a helper at Will Call if your helper is arriving during show hours and you can’t leave your booth; just pop it into an envelope with their name on it and bring it to the ticket kiosks.

 

FLOOR PLAN

You can download a copy of the floor plan herePlease don’t share this version of the floor plan on social media; a more appropriate version will be provided for that closer to the show.

Makie Booth #
4 Paws Pure 317
Abeego Designs, Inc 1909
Adam Skalzub Photography 518
Adornation 904
AMC Naturals 315
âme collective 414
Ancient Mantra Naturals Inc 1601
Andrea Hooge 304
Arris 505
Art + Soul Creative Co. 411
Artisan’s Way Organics 1501
Auntie Jean’s Fudge 1102
Backwoods Soap and Candle Co 319
BC Buds Garlic 1303
Bellesence Cosmetics 902
Beth and Olivia Handmade 610
Big Bear + the Wolf 901
Birch Artisan Studio 715
Bitter Melon Bindery 705
BobAli 1906
Boreal Folk Apothecary 409
Brandy Mars Designs 313
Bret’s Bibs 907
Burnish Designs 712
C Yarn Hut 913
Campfire Stix 812
CASE Boutique 517
Cimpoe Gallery 704
Civilized Sasquatch Artisan Products for Men 211
Cliff Nietvelt Photography 807
Coco Kisses Designs 214
Coconama 1401
Comfee Living 1802
Courtney Rai Dawn Jewelry 1603
Crack Pots 916
Craftedvan 1911
D & D Signs 1803
Dancing Leaf Design 917
De Almeida 903
Denise Fort 402
Devi Arts Collective 401
Dig Leather Co 708
Dogwood Denim 408
Donal Hebner 208
Donna Giraud 808
Earth Nynja Leather 909
Easy Crackin’ Nut Crackers 303
Eco Books 4 Kids 603
Elena Designs 307
Far Sky Map Works 813
Five Corners 911
Floraa & Fauna 914
Forest Garden Soap & Sundry 503
gogoBags 613
Gulf Island Cribbage 510
Handcrafted Gourd Lamps 413
Haven Kids 801
Healing Helen 811
Healingscents 702
Hollow Tree 602
Honey Canada Natural Craft 716
House of Slaughter 403
Howling Dog Artisan Jewellery 601
Ilena Lee Pottery 1602
Itchyichi 703
Jayna Handmade Leathercraft 519
Jeremy Bresciani Artwork 302
Jools & Joplin 1701
Joseph Clay Arts 701
JUNCO Design 714
Kawaiiboku 201
kenziecards 1702
Kismet Essentials 713
Klee Larsen 212
LanaBetty 604
Laughing Sparrow 511
Le Fil Rouge Textiles 309
Leah Yard Designs 614
Leanne Spanza’s Art 912
Limited Addition Print 202
Lisa Lindsay Art 210
Little Boutique 815
Little Rad Jack 311
Loops Jewellery 213
Luli Designs 204
Mabee Baby 711
Make Cheese 504
mana jewelry 609
Maples Sugar Shack 1101
Martha Todd Textiles 1703
maycloth 308
MerSea Studio 419
Milaya Designs 209
Moonshine Dreams 514
Morija Designs 507
Mountain Naturals Soap 910
MysGreen 817
NaturCleen Enterprises Inc. 616
Ninnibunny Collection 206
Nomad by Elroy 809
Okanagan Select 1001
Old Order Distilling Co. Inc. 1903
Ole Originals 103
One Thing 612
Pacific Northwest Prints 406
Painted Rocket Designs 215
Paper Provision 416
Paper Skull Studios 405
Perfectoh 316
Perpetual Motion Creative Works 415
piknic designs 806
Pina Styles Ltd 1801
Rarity 314
Raven’s Rest 810
Ravensong Soap 606
Re-t Upcycled Goodies 816
re:creation 306
Rebel Path 412
Reminded Designs 814
Riding the Pine 501
Rinse Laboratories Inc. 805
Rocky Creek Winery 1907
Rootables Chips 1002
Rootside Provisions 1103
Salt Spring Artisan Vinegar 1904
SaltSpring Kitchen Co 1003
Sarah Mulder Jewelry 802
Sarah Mulligan Glass 608
Scentimental Creations 418
ScouterWear 203
Sealuxe 205
seema’s jardin de fleurs 1504
Serena Bartok Fine Jewelery 706
Sherabo Organics 207
Short and Sweet Cookie 1502
Simply Delish Soup & Salad 1302
Slate Jewelry 617
Solasta Chocolate 1503
Soulmate Workshop 513
Sriracha Revolver Hot Sauce 1202
Stitches Of Green 417
Stone Art Gardens 318
Studiostone Creative 605
Swallow Jewellery 301
Sweet Thea Bakery 1902
Sweetsmith Candy Co. 1905
The Branch and the Vine 611
The Design Den 312
The Dope Soap & Co 512
The Hive 100% Pure Beeswax Candles 502
The Lemon Square Inc 1301
The Magpie’s Nest 710
The Nut Merchant 1203
The Quilted Bead 305
The Raw Guy 1403
The Royals Kombucha 1908
The Sharper Barker 1910
The Shepherd’s Pillow 804
The Slug and Kraken 709
The Upper Dekker 310
Thirsty Whale Elixirs 1402
Tien Neo Eamas 410
Trudy Ann’s Chai & Spices 1201
Urban Alchemy 908
Vancouver WoodCraft 915
w i l l i a m & r o v i n g 905
Waldorfkin 707
WANRUKEMP Holga & Watercolor 407
Watershed Wax 607
Waterside Winery 1901
West Coast Fence Art Inc 615
West Thirteen Home Design 1912
Wildtree 216
Yogibo 515
Yookyoung Yong Ceramics 803
Zoet Studio 906

N.B.: Although we try very hard not to make changes to the floor plan once it is released, it’s sometimes necessary to make minor changes. Please double check your booth number a day or two before the show to ensure you’ve got the most up-to-date info.

 

BOOTH DESIGN AND SHOW SURVIVAL

ABOUT YOUR BOOTH

Booths include 8’ high white back-and-side pipe-and-drapes; s-hooks will be provided so that you can hang signage if required. Please do not hang anything other than signage (up to 3 lbs.) from the pipe; you are expected to bring self-supported structures to display your goods. Some Makies hang additional drapes from the pipe to provide a different colour backdrop for their display; this is permitted but please use FR-treated panels only.

Floor covering is not required, but it’s a great idea to build carpeting or anti-fatigue panels into your booth. Standing up all weekend is hard! Your booth comes equipped with one chair; if you’d like a chair for your booth, please grab one from the stack during load in. We strongly recommend sitting as little as possible -it’s difficult for customers to interact with you if you’re sitting while they are standing, and Makies who stand instead of sit see a boost in sales levels. No other furniture is provided with your booth; please make sure you bring any tables you need, or rent them from the show equipment supplier.

Booth sizes are given width x depth; if your booth is 10′ x 6′, then it’s 10 feet left-to-right and 6′ front-to-back.

Up to 1500W of power are allocated for your use, but there may not be an outlet in your booth, so please bring an extension cord that is at least 25′ long. Please bring any power bars you will need. Please use energy-efficient bulbs in your lighting, and do not use more power than you need — we don’t want to overload any circuits! If you need more than 1500W of power or need 24-hour power, please order an upgrade directly from the show supplier (link coming soon).

Everything you’re selling and all of your display fixtures must fit within the footprint of your booth; nothing may protrude into the aisle or your neighbour’s booth. If you’re not sure about your set-up, a helpful trick is to mark out your booth size on your floor at home (masking or painter’s tape works well) and set up your display to make sure it fits. Snap a quick pic with your phone to make duplicating your set-up a breeze!

Please bring a table covering because the rental tables are fugly! Also, it’s a good idea to bring a cover for your table at night, or a piece of fabric to pin across the front of your booth.

TABLES AND EQUIPMENT RENTALS

If you need tables or other display equipment for your booth (gridwall etc), you can order those directly from our equipment supplier by using their handy online ordering system at goodkey.com. Here’s how:

Go to www.goodkey.com

• Click “order online” from the menu near the top of the page.

• Register your company if you have not registered at the Goodkey site before (your default

user name will be your e-mail address, and the pre-selected password is “blue”. Once your account is set up, you can go into your

account and change your password.)

• Put in the Make It Vancouver show code: Mi4202218

• You are now at the show info page that will tell you the move-in and move-out information along with the

furnishings and colours that are supplied by your show organizer.

• If you would like to order extra furnishings, material handling, labour, etc please click on “main” on top of

the page.

• Pick from categories listed and click on the sub category products or services of your choice.

• To add to your order, click on “back to main” beside “view my cart” or click the drop down on “select new

order” and proceed to add to your order(s).

• Once you are completely satisfied with your order(s) click on “confirm my cart” at the bottom of the page.

• Put a “checkmark” on the terms and conditions – at this point please note the message that will pop up and

click ok.

• Click “pay online” and complete the required fields.

• Click “complete payment” and print your receipt.

WIFI

You can use your own data plan for processing payments, or use the free wifi from the PNE Forum. Wifi at the Forum can sometimes be spotty; we recommend you make sure you’ve got your own data plan as a back-up.

WHAT TO BRING

  • Plan to bring ALL ESSENTIAL EQUIPMENT for yourself and your exhibit. We do not provide extension cords or power bars.
  • A water bottle and/or travel mug.
  • A really good float! Please don’t expect the Stampede to make change for you.
  • Dress comfortably! Temperature fluctuations in any large venue are not uncommon as the space fills up with people, so dress in layers.
  • Wear comfortable shoes, as you may be standing for long periods of time.
  • Other things that might make life easier: snacks, lip balm, Advil/Tylenol, etc.

STARTING THE DAY

We are strict about showing up on time in the morning. You will be able to access your booth one hour before the doors open to the public each day. Make sure you arrive no later than fifteen minutes before the start of the show each day; your booth should be uncovered, lit, and ready to go at your at least 10 minutes before show time. Scrambling to your booth like a hot mess right as the doors open is not a good look for you or for us, so don’t do it!

Makies who consistently arrive late will not be invited back to future shows.

ENDING THE DAY

You’re required to keep your booth open until the end of the show each day. We know it’s tempting on the last day of the show to start packing up early as things begin to slow down, but resist the urge to get a head start on your tear down! It only takes one vendor who begins packing things away to send customers the message that it’s time for them to go home. This is detrimental to everyone, especially Makies with large pieces who often make the bulk of their sales at the end of the show when shoppers return to purchase an item they’ve been thinking about.

Makies who leave the show before closing or who begin packing up before tear-down will not be invited to participate in any more Make It shows.

ABOUT FOOD

There will be a great bunch of food vendors outside the venue (including carts with vegan and gluten-free options), and the PNE concession will be open. We always recommend making sure you have a good stash of your favourite snacks at your booth to get you through the show — it’s hard to focus on your customers when all you can think about is how long it might be until you have a minute for lunch!

EXHIBITOR LOUNGE

There is a fridge in the exhibitor lounge, and lots of tables and chairs so you can sit and eat or answer emails (or just take a breather) in peace. If you’re travelling with your kids, the exhibitor lounge will be available for you to use during load-in and tear-down, when kids under 15 are not permitted on the show floor, but please make sure your kids aren’t left unattended in the lounge. 

SAMPLING AND SELLING AREAS

You’re required to keep within the footprint of your booth when you’re selling or sampling; aggressively pursuing customers in the aisles is not permitted. The only exception to this is food Makies who want to offer samples to other Makies at their booths; that’s a win-win for both of Makies, so we encourage it 🙂

 

PROMOTE THE SHOW  — AND YOURSELF!

DISCOUNT TICKETS

Early Bird tickets are available until right before the show starts, and are only $3 -that’s half off the gate price! Make sure you share the link with all of your followers (https://www.picatic.com/makeitvancouverspring2018). Once the show opens, online tickets are still available for $4.

SOCIAL MEDIA

Earning Makie status is difficult, so go ahead and brag about it! Here’s an image for you to use:

Here’s a handy list of social media info:

Hashtag (for Twitter, Facebook, and Instagram): #makeitvancouver #makeitshow

Instagram: @makeitshow (http://instagram.com/makeitshow)

Facebook: Make It! The Handmade Revolution (https://www.facebook.com/MakeItProductions). Make sure you invite ALL of your friends to the event too: https://www.facebook.com/events/159787474663193/ But make sure you invite people to the official event – things get all sorts of confused when Makies create a separate event page.  Direct people to the official Facebook event so that you don’t find yourself redirecting requests/questions intended for the production team!

DIRECT EMAIL MARKETING

Direct email is still the #1 way to reach your customers! Here’s a bit of text you can copy-and-paste into your next newsletter:

We’re soooo excited to be exhibiting at the upcoming Make It Vancouver, happening April 20-22 at the PNE Forum! Stock up on accessories, jewellery, clothing, art, home decor, food, baby/kid items, and lots of other beautifully crafted goods from more than 200 Makies. Everything at Make It is handmade with love in Canada, so you can feel good about what you buy. There are also fantastic food carts and a beer garden, to keep you fueled up!

Early Bird tickets to Make It are available online at https://www.picatic.com/makeitvancouverspring2018, and are only $3 -that’s 50% off the gate price! As an added bonus, each Early Bird ticket will also get you a chance to win $100 to spend at the show.

 

FLYERS

Flyers are available for pickup at our partner locations for you to hand out to your friends, family, and customers; an electronic one will also be available here for you to share on your social media feeds. Both versions are good for $2 off entry!

Pickup locations:

Bird On A Wire Creations: 2535 Main St (at Broadway)
Conscious Lab/Make It HQ: #200-422 Richards St (email Brigitte to arrange a time; we’re not always in the office)

As a special bonus and a thank you for all your hard work, when you pick up your flyers you can also pick up six paper tickets to use for social media promotion or for your family and friends.

If you’re unable to pick up flyers but have places to distribute them, please email Brigitte at hello@makeitshow.ca and we’ll mail you some.

HELP YOUR FOLLOWERS FIND YOU

Please check back here a couple of weeks prior to the show for a show map suitable for posting to social media.

 

SAFETY AND SECURITY

During the event, organizers will be on-site to assist with directing the crowd and maintaining security. Please let them know if you notice any attendees or participants acting in ways that could be dangerous or damaging to equipment or the venue, or if you notice any safety hazards.

The PNE provides 24-hour security for the entire weekend (Thursday morning through Sunday night). Make It is not responsible for the security of items and equipment at your booth; we recommend taking electronic equipment and cash with you when you leave each night.

PNE staff wear name tags/uniforms identifying them as such, and our equipment supplier’s personnel all wear staff t-shirts that identify them. A popular scam at large shows is for someone to pretend to be part of the venue staff in order to gain access to the area behind exhibitor booths (or other exhibitor areas), where exhibitors often stash laptops, bags, and other personal items. Please don’t allow anybody without the proper identification into the back area of your booth.

Whether you (or your staff) are entering the show during the exhibitor entrance before or after show hours or through the front entrance during show hours, you will need to present your Makie button to the security guard in order to enter the venue. If you lose your button, please obtain a new one from Brigitte. Please do not pressure the venue to admit you without your Makie credentials — their job is to keep unauthorized people (ie anyone without a button) out of the building in order to keep all of us (and everyone’s products!) safe. Makies who ignore security procedures will not be invited back to future Make It events.

 

PARKING DURING THE SHOW

Makies are not allowed to park in Lot 1 during the show, but there’s lots of parking available East of the Forum. PNE parking is $12 a day; you may purchase a 3-day parking pass from the PNE on Thursday between noon and 6:00 p.m. The parking pass won’t save you any money, but it will save you the headache of needing to stop and pay every day when you arrive, and prevent the formation of huge line-up into the parking lot on Friday morning. There is also a large pay-parking lot right across the street from the Forum (south of the Forum, on the other side of Hastings Street).

 

INFORMATION FOR FOOD VENDORS

If you would like to hand out samples at the show, you MUST have a temporary handwash station and a spray bottle of disinfectant at your booth. In order to minimize direct food handling at the show, please portion and pack your samples before the show.

Here’s a great diagram for setting up a temporary handwashing station:

You can use the utility sink in the exhibitor lounge to fill your water container.

If you are unsure about any of the VCH regulations, please check their Guideline for Sale of Foods at Temporary Markets for clarification.

The Environmental Health Officer needs to inspect our food vendor booths at the start of the show; food vendors must arrive at the PNE Forum at 10:00 a.m. on Friday to be present for inspection.

Makies requiring more than 1500W of power or 24-hour power MUST purchase a power upgrade for their booth. If you need additional power, please purchase it directly from the show’s electrical supplier (link coming soon).

If you intend to offer samples at the show, you must submit a Temporary Food Services Application (link coming soon). Please do not send your form to VCH; submit your completed form to hello@makeitshow.ca before February 7th.

 

SHIPPING AND ACCOMMODATIONS

SHIPPING

Unfortunately, the PNE Forum does not accommodate advance shipping. Please do not ship your goods directly to the venue in advance of the show; make sure your cartage company can provide storage in advance of the show, and deliver your goods the morning of April 19. Your items must be shipped out after the show wraps on Sunday night. Materials handling and forklifting will be provided by Make It. If you are not using our official carrier, please confirm with your shipping company that they will be picking up your pallet on Sunday night, as the venue will not store it for you.

Make It’s official carrier is C&D Logistics. To arrange to ship through C&D, please contact Matt Baillet at matt@cdlogistics.ca or 604 881 4440.

 For the fastest quote, make sure you have all of the following info ready:

  • The address you’re shipping from, and whether it’s a commercial business, residence, or trade show.
  • Whether a power tailgate is required for the pick up (unless you’re shipping from a commercial venue with a loading dock, it is).
  • Which Make It (Calgary, Edmonton, or Vancouver) you are shipping to.
  • Whether you need to ship out of the venue after the show, and if so, whether you are shipping back to the address of origin or to another show.
  • The dimensions (height x width x depth) and estimated weight of your pallet.

PNE FORUM SHIPPING ADDRESS:
Make It! The Handmade Revolution
(Makie business name, booth #)
PNE Forum
2901 E Hastings St
Vancouver, BC V5K 5J1

You’re welcome to use any carrier you like to ship your goods to the show. Please advise them that the window for receivership is the morning of Thursday, April 19 and that they must pick up your items on Sunday after the show closes.

Some Makies prefer to ship their goods via Greyhound, and then rent a vehicle once they arrive in town and pick their items up themselves from Greyhound. It’s less convenient than shipping directly to the show, but often more affordable.

PALLET STORAGE

Once you have unpacked your pallet, you may store it in the area marked “pallet storage” on the floor plan in the exhibitor guide. Please write your name on your pallet so that everyone knows who it belongs to you so that it is still there for you on Sunday when you need it.

ACCOMMODATIONS

Lots of Makies choose to book places to stay through AirBnB. This is an especially great option if you have Makies who are travel buddies, and it’s really nice to have access to a real kitchen over the course of the show weekend! If you’re new toAirbnb, you can use this link to sign up  and get a $45 credit to use on your booking.

Our hotel partner in Vancouver is the Atrium Inn, which is conveniently located right across the street from the venue. Use the sauna to unwind after a long day hustling, or hit the fitness centre to re-energize. A complimentary buffet breakfast with hot and cold items is included, and the hotel pub is open from 4:00 p.m. until 1:00 a.m.

Each room at the Atrium includes:

  • Coffee/Tea
  • AC and Heating Controls
  • Seating Areas
  • Adjustable Steam Shower Heads
  • Free Wi-Fi

Makies can book “Traditional” rooms for the reduced rate of $109.00 single/double occupancy, plus $15/additional adult (regular rate for this time period is $156.00). If you’d like to extend your stay in Vancouver a few days, the Makie rate will be made available to you for three nights before and three nights after the show.

To book a room, please contact the hotel directly at 604-254-1000 or toll-free at 1-888-428-7486, or by email at gsm@atriuminn.ca. You can also book online; just use the code 0418MAKEIT to get the Makie rate. Rooms must be booked before March 24, 2018 to get the reduced rate.

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CHARITY AUCTION AND GRAND PRIZE GIVEAWAY

CHARITY SILENT AUCTION

We will be hosting a silent auction with 100% of the proceeds going to the Union Gospel Mission. We encourage you to help us raise money for this worthy cause by donating an item! The Union Gospel Mission provides meals, shelter, recovery programs, and education and job preparation programs to those in need. The generosity of Makies like you has raised more than $20 000 for the UGM!If you’d like to donate an item to the silent auction, please use our handy online form to let us know.

GRAND PRIZE GIVEAWAY

Our customers love entering their names to win a super awesome prize! If you would like to donate an item, please handy online form. No minimum value is required — we appreciate every donation. The Grand Prize Giveaway is one of the tools we use to build our email list, which is a huge part of how we get so many people out to each show! Your contribution will be displayed at the front of the show with your business name and booth number, so make sure you pick an item that will drive customers to your booth.

If there is an opportunity to showcase products on TV or other forms of media, Makies who donate an item to the Grand Prize Giveaway will be selected first. We can only do this for Makies who fill in the form in advance of the show, though!

 

VANCOUVER BUSINESS LICENSE REQUIREMENTS

Vancouver does not currently require out-of-town market vendors to obtain a license to vend at the show.

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PST COLLECTION

A representative of the BC Ministry of Finance will be conducting a site inspection on Friday, April 20th. Please make sure you are familiar with the Provincial Sales Tax (PST) regulations and how they apply (or don’t apply) to your products.

Please click here to get a PDF of the Casual Remittance form that you can use to remit your PST if you do not have a PST number. If you have a PST number, then remit your PST in the usual fashion.

If you are uncertain about PST regulations and how they affect you, please call Taxpayer Services 1 877 388 4440 between 8:30am and 4:30pm (BC time, Monday to Friday) with your PST questions.

 

TERMS AND CONDITIONS OF PARTICIPATION

You agreed to the following terms and conditions when you submitted your application. These terms and conditions may be updated from time to time as required and you agree to be bound by any future updates upon delivery of notice of such updates.

*You will not sublease or share your booth.

*You will comply with all local zoning, bylaws, and health and safety rules.

*You will only sell the products outlined in this application unless prior written approval is obtained from Make It Productions Inc.

*You will only sell products that have been designed by you and made in Canada.

*You (or your representative) are required to be present in your booth the entire duration of the show and will not take down your booth until the show is closed.

*You will not hang items weighing more than 3 pounds from the supplied pipe and drape in your booth.

*You will be respectful to fellow Makies.

*You will have fun and promote your participation at the show as much as possible!

If you are accepted to the show, the following refund policy will apply:

*If you cancel your application 90 days or more before the show, you will receive a 75% refund. If you cancel your application 60 to 89 days before the show, you will receive a 50% refund. If you cancel your application 59 days or less before the first day of the show, all exhibitor fees and options are non-refundable.

*Make It Productions Inc makes no representations or warranties about your sales or success at the show and is not responsible for any losses you may incur if the show is cancelled or shortened for reasons outside the reasonable control of Make It Productions Inc.

*You will comply with all requests and directives from Make It Productions Inc personnel during the show to ensure that other exhibitors and customers, at the sole discretion of Make It Productions Inc, have a safe, enjoyable, and positive experience.

*You are solely responsible for obtaining all permits, licenses, facilities, insurance, and approvals reasonably required to sell your products at the show. Make It Productions Inc will not be responsible for any costs, damages, theft or economic loss resulting from your failure to comply with this term. If any government agency, court, person or commercial body orders sale of your products cease, you will immediately comply with this order.

*You will indemnify Make It Productions Inc for any loss, fine, penalty, judgement, legal fees, and expenses reasonably  connected with your failure to comply with the terms of this agreement or any liability, negligence, gross negligence or injury resulting from your products, actions, conduct, booth setup, display or trade activities.

*Make It Production Inc may amend or update these terms from time to time and you agree to be bound by such future amendments or updates.

*If you fail to comply with the terms of this agreement contained herein and as amended or updated from time to time, whether before or during the show, Make It Productions Inc may cancel your application or remove you and prohibit your attendance at the show. The refund policy shall apply to this term as if you had provided notice of cancellation on the date that your application is cancelled or you are otherwise removed from the show by Make It Productions Inc.

 

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