MRKT by Make It Exhibitor Guide | Make It Show

VANCOUVER SPRING EXHIBITOR GUIDE

Welcome Makie!

We’re honoured to have you as a valued member of our community of creative entrepreneurs earning a living doing what they love.

In order to ensure that your experience is as fun, positive, and successful as possible we’ve created this guide. If you still have a question that isn’t answered here, please email hello@makeitshow.ca

 
 
 
 

DATES, DEADLINES, AND HANDY LINKS

SHOW DATES 

Load-in/setup:
• Friday, Sept 27, 2019 @ noon-4:30pm
Show hours:
• Friday, Sept 27, 2019 @ 5pm-9pm
• Saturday, Sept 28, 2019 @ 11am-6pm
• Sunday, Sept 29, 2019 @ 11am-5pm
Tear down/load-out:
• Sunday, Sept 29, 2019 5pm-6pm

 

DEADLINES

Food vendor form submissions should have already been sent in (prior to your booth purchase). If you have not yet sent in your forms, please submit them here by August 23, 2019. PLEASE NOTE: if you have made any changes to your forms or have an updated Food Handling Permit, please email it to food@makeitproductions.com

 

HANDY LINKS

 
 


 
 

FLOOR PLAN, LOAD-IN PROCEDURE, AND VENUE INFORMATION

LOAD-IN AND SET UP PROCEDURES

Check-in is from 12:00 PM to 4:30 PM the day of the show. You can load in anytime during this time and take as long as you like to set up your booth, as long as you’re done by 4:30 PM.

When you arrive to set up, enter the main entrance of the Croatian Cultural Centre (3250 Commercial Dr).

Please check in with us at the check-in table to receive directions to your booth and your Makie badges.

There is lots of free parking around the Croatian Cultural Centre. You can park in the main lot for your load-in, but we ask you to move your vehicle to the street immediately once it’s unloaded – your fellow Makies will also need to get their goods into the building. During the show, please find street parking to keep the lot available for the droves of customers that want to come purchase from you! The parking lot must be cleared of Makie vehicles by 4:00 PM.

Shared dollies are available to help you unload your vehicle, but if you have a dolly of your own, we recommend you bring it to speed up the process.

For the safety reasons and as per WorkSafe regulations, children under the age of 15 are not permitted in the hall during set up or tear down. Please make sure you arrange childcare in advance. The exhibitor lounge will be available for you to use during load-in and tear-down, but do not leave children unattended in the lounge. An adult must be with them at all times.

 

ACCESSING THE VENUE

Before and after show hours, please use the main entrance to access the venue. You and your staff will need to present your Makie button to the front staff in order to enter the venue; if you lose your button, please obtain one from a Make It Team Member. Please do not pressure the venue to admit you without your Makie credentials — their job is to keep unauthorized people (ie anyone without a button) out of the building in order to keep all of us (and everyone’s products!) safe.

You may access the hall one hour before/after the show opens/closes each day. If you need to access the hall outside of those hours, please let us know ahead of time so that we can make the proper arrangements with the team.

Make sure to keep your Makie button on you during the show.

>> Makies who ignore security procedures or who are rude to venue or Make It staff will not be invited back to future Make It events. <<  

WILL CALL

You can pick up extra Makie badges for your staff members during check in. You’re welcome to leave a badge for your staff at Will Call if they are arriving during show hours and you can’t leave your booth. Just pop the badge into an envelope with their name on it and bring it to the ticket kiosks.

 

FLOOR PLAN


3J’s Smokehouse 1105
A Cagey Bee 104
Adam Skalzub photography 407
Adornation 3
Arrieta Art Studio 605
AW Organics 1214
Baker & Table Cafe 1200
BATIQUA 103
BC Buds Garlic 804
Be Natural Botanicals 506
Bean and Boo Company 602
Beckman’s Fine Foods 1209
Bita Motamedi 303
Brigitte Langford Art 503
Carla Simple Living 706
Chaotic Goods 408
Cliff Nietvelt Photography 701
COCONAMA CHOCOLATE 1208
Craftedvan 702
Dancing Leaf Design 405
Danyne Johnston 708
Dimitri Sirenko Art 102
Dragon Mist Distillery 1211
East Van Jam 1204
EastVan Bees 803
Eulalee Leather 206
Flavors Kitchen 1201
Given Essentials 2
Greige 905
Hau’oli Apparel 901
Heart Expressions 1104
HnyBaby 501
Howling Dog artisan jewellery 301
Inspyred creations 1101
John died 1004
kenziecards 202
Kick Ass Caramels BC 802
KOME Clothing 209
kpk ceramics 305
Lang Bros. Hot Pepper Co. Ltd. 1207
Latin Bites NV 1210
Leah Yard Designs 703
Level Up Superfoods 1206
Lisa LaRose Art 508
Love Bound Designs 504
Luli Designs 505
Magic Cut 401
Maison Cote 801
MAMEYO Goods 606
Mana jewelry 108
Mandi Leigh Designs 406
Matman Mats 1103
Meadow Vista Honey Wines 1205
Mysgreen 906
Oak Handmade 309
object local 4
Ole Originals 902
Out of the Woods Woodcraft 101
P3 507
Personal touch 603
Piknic designs 1002
RaadCrystals 307
Reiko Designs 609
Retro Repurposed 403
Revol Girl 409
Rubbish 2 Ravish 1001
Rustic Rose All Naturals 1
Salt + Sage 904
samkalensky 208
Sarah Mulder Jewelry 707
Sherabo Organics 704
simply delish artisan enterprises inc 1213
SoftSoul 106
Solasta Chocolate Inc 805
Sparkly and SmART 402
Sriracha Revolver Hot Sauce Inc. 806
Steele Wood Designs 903
Stitches of Green 304
Street Cat Designs Artisan Jewelry 207
Studio Shae 709
studio vcky 107
Tea Lani 1106
The 6th Scent Candle 502
The Bek Shop 607
THE BRANCH AND THE VINE 608
The Dolly Shop 509
The Dope soap and co 306
The Funky Fresh 308
The Jerk Store 1215
The Pirate + The Gypsy Designs 601
The SHOOFIE Company 105
The Wandering Painter 705
Thermohair Inc. 204
TIEN NEO EAMAS WIZARD 203
TillyTales 604
TLC Cozy Bags 109
Topknot Ties 302
Trudy Ann’s Chai & Spices 1212
VK Herbarium & Craft 205
Watershed Naturals 1102
Westcoast Baby 1003
Westhome Wonder Works 1006
Wet Coast Naturals Ltd. 201
Wildcraft Organic Ltd. (former Two with Nature Foods) 1202
Yifat Jovani 1005

Although we try very hard not to make changes to the floor plan once it is released, it’s sometimes necessary to make minor changes. Please double check your booth number a day or two before the show to ensure you’ve got the most up-to-date info.

 
 


 
 

BOOTH DESIGN AND SHOW SURVIVAL

ABOUT YOUR BOOTH

    Size + Space
    Booth sizes are given width x depth; if your booth is 10′ x 5′, then it’s 10’ left-to-right and 5′ front-to-back. Everything you’re selling and all of your display fixtures must fit within the footprint of your booth; nothing may protrude into the aisle or into your neighbour’s booth.
    Pipe and Drapes
    All booths will be draped with 8′ at the back and 3′ sides. Some Makies hang additional drapes from the pipe to provide a different colour backdrop for their display; this is permitted but please use Fire Resistant treated panels only.
    S-Hooks
    A limited number of s-hooks will be provided so that you can hang signage if required. Please do not hang anything other than signage (up to 3 lbs.) from the pipe.
    Flooring
    Floor covering is not required but it’s a great idea to build carpeting or anti-fatigue panels into your booth. Standing up all weekend is hard!
    Chair
    Your booth comes equipped with one chair; if you’d like a chair for your booth, please grab one from the stack during load in.
    Power
    If you require power please make sure you bring a power bar and extension cord as there is limited power available!
    Things you should bring or rent:
    • Table
    • Table Coverings
    • Lighting
    • Fabric to cover your booth at night
    • Signage with your company name

 

TABLES AND EQUIPMENT RENTALS

You can order a table off of the Makie Portal. If you require any other equipment rentals please email orson@makeitshow.ca.

 

WIFI

You can use your own data plan for processing payments, or use the free wifi from the Croatian Cultural Centre (Network: CCCGuest PW: Croatia3250). We always recommend you make sure you’ve got your own data plan as a back-up.

 

WHAT TO BRING


• Plan to bring ALL ESSENTIAL EQUIPMENT for yourself and your exhibit. We do not provide extension cords or power bars.
• A water bottle and/or travel mug.
• A really good float! Please don’t expect the venue to make change for you.
• Dress comfortably! Temperature fluctuations in any large venue are not uncommon as the space fills up with people, so dress in layers.
• Wear comfortable shoes, as you may be standing for long periods of time.
• Other things that might make life easier: snacks, lip balm, Advil/Tylenol, etc.

 

STARTING THE DAY

We are strict about showing up on time in the morning. You will be able to access your booth one hour before the doors open to the public each day. Make sure you arrive at least 15 minutes before the show each day. Your booth should be uncovered, lit, and ready to go at your booth at least 10 minutes before show time. Scrambling to your booth like a hot mess right as the doors open is not a good look for you or for us, so please don’t do it!
Makies who consistently arrive late will not be invited back to future shows.

 

ENDING THE DAY

You’re required to keep your booth open until the end of the show each day. We know it’s tempting on the last day of the show to start packing up early as things begin to slow down, but please resist the urge to tear down! It only takes one vendor who begins covering/packing things away to send customers the message that it’s time for them to go home. This is detrimental to everyone, especially Makies with large pieces who often make the bulk of their sales at the end of the show when shoppers return to purchase an item they’ve been thinking about.

Makies who begin closing or packing up before closing time/tear-down will not be invited back to future shows.

 

FOOD

There will be some great food trucks outside the venue! We always recommend making sure you have a good stash of your favourite snacks at your booth to get you through the show — it’s hard to focus on your customers when all you can think about is how long it might be until you have a minute for lunch!

 

EXHIBITOR LOUNGE

There is NO exhibitor lounge at the Croatian Cultural Centre.

 
 


 
 

PROMOTE THE SHOW  — AND YOURSELF!

DISCOUNT TICKETS

Early Bird tickets are available until right before the show starts, and are only $2.50 -that’s half off the gate price! Make sure you share the link with all of your followers (https://www.showpass.com/mrktbymakeit/). Once the show opens, online tickets are still available for $4.

 
SOCIAL MEDIA

We are proud to have you at the shows and we hope you are proud too! We’d love you to spread the word and invite your customers to visit you at the show! Here’s an image for you to use:

Here’s a handy list of social media info:

Hashtags: #makeitvancouver #makeitshow

Instagram: @makeitshow

Facebook: Make It! The Handmade Revolution

Facebook Event: Make sure you direct and invite ALL of your friends to the official facebook event.

 

DIRECT EMAIL MARKETING

Direct email is still the #1 way to reach your customers! Here’s a bit of text you can copy-and-paste into your next newsletter:

We’re soooo excited to be exhibiting at the upcoming Make It Vancouver, happening September 27-29 at the Croatian Cultural Centre! Stock up on accessories, jewellery, clothing, art, home decor, food, baby/kid items, and lots of other beautifully crafted goods from more than 100 Makies. Everything at Make It is handmade with love in Canada, so you can feel good about what you buy. There are also fantastic food carts and a venue wide liquor license, to keep you fuelled up!

Early Bird tickets to Make It are available online at https://www.showpass.com/mrktbymakeit/, and are only $2.50 -that’s 50% off the gate price!

 

FLYERS

Flyers are available for pickup at our partner locations for you to hand out to your friends, family, and customers; an electronic one will also be available here for you to share on your social media feeds. Both versions are good for $2 off entry!

Flyers are available for pick up at these following locations:

Bird On A Wire Creations: 2535 Main St (at Broadway)

As a special bonus and a thank you for all your hard work, when you pick up your flyers you can also pick up six paper tickets to use for social media promotion or for your family and friends.

 
 


 
 

SAFETY AND SECURITY

During the event, organizers will be on-site to assist with directing the crowd and maintaining security. Please let them know if you notice any attendees or participants acting in ways that could be dangerous or damaging to equipment or the venue, or if you notice any safety hazards.

There will be no additional security team at the Croatian Cultural Centre, beyond your Makie community members and the production team. The doors to the show rooms will be locked after hours, but the venue will be hosting other events in nearby rooms. We recommend taking electronic equipment and cash with you when you leave each night; Make It is not responsible for the security of items and equipment at your booth.

 
 


 
 

PARKING

There is lots of free parking around the Croatian Cultural Centre. While the Centre has its own dedicated parking lot, we ask exhibitors to park on the street during the show to keep the lot available for all of your customers!

 
 


 
 

INFORMATION FOR FOOD VENDORS

If you would like to hand out samples at the show, you MUST have a temporary handwash station and a spray bottle of disinfectant at your booth. In order to minimize direct food handling at the show, please portion and pack your samples before the show.

Here’s a great diagram for setting up a temporary handwashing station:

If you are unsure about any of the VCH regulations, please check their Guideline for Sale of Foods at Temporary Markets for clarification.

The Environmental Health Officer needs to inspect our food vendor booths at the start of the show; food vendors set up and ready to go at 4:00 PM on Friday to be present for inspection.

 
 


 
 

SHIPPING AND ACCOMMODATIONS

 

SHIPPING

Unfortunately, the Croatian Cultural Centre does NOT accommodate advance shipping. If you need to ship your goodies via pallet to the show, please email hello@makeitshow.ca for instructions. Also note that there will NOT be a forklift/pallet jack available at the venue.

 

ACCOMMODATIONS

Lots of Makies choose to book places to stay through AirBnB. This is an especially great option if you have Makies who are travel buddies, and it’s really nice to have access to a real kitchen over the course of the show weekend! If you’re new to Airbnb, you can use this link to sign up and get a $45 credit to use on your booking.

 
 


 
 

CHARITY AUCTION AND GRAND PRIZE GIVEAWAY

 

GRAND PRIZE GIVEAWAY

Our customers love entering their names to win a super awesome prize! If you would like to donate an item, please drop off your item at the check-in table on load-in day. No minimum value is required — we appreciate every donation. The Grand Prize Giveaway is one of the tools we use to build our email list, which is a huge part of how we get so many people out to each show! Your contribution will be displayed at the front of the show with your business name and booth number, so make sure you pick an item that will drive customers to your booth.

If there is an opportunity to showcase products on TV or other forms of media, Makies who donate an item to the Grand Prize Giveaway will be selected first.

 
 


 
 

VANCOUVER BUSINESS LICENSE REQUIREMENTS

Vancouver does not currently require out-of-town market vendors to obtain a license to vend at the show.

 
PST COLLECTION
A representative of the BC Ministry of Finance will be conducting a site inspection on Friday, April 20th. Please make sure you are familiar with the Provincial Sales Tax (PST) regulations and how they apply (or don’t apply) to your products.

Please click here to get a PDF of the Casual Remittance form that you can use to remit your PST if you do not have a PST number. If you have a PST number, then remit your PST in the usual fashion.

If you are uncertain about PST regulations and how they affect you, please call Taxpayer Services 1 877 388 4440 between 8:30am and 4:30pm (BC time, Monday to Friday) with your PST questions.

 
 


 
 

PRINTING DISCOUNT

Clubcard Printing is our print sponsor who has an exclusive deal for you, 25% OFF ANYTHING YOU WANT TO PRINT.
Be it Business Cards, Archival Fine Art Prints, Tote Bags, Greeting Cards, Booklets or Promotional Cards – they do it all!

Save 25% on any standard item ordered via www.clubcard.ca
Use Code: MKIT19 (for orders over $600, use code MKIT19600 for max $150 discount)

 
 


 
 

TERMS AND CONDITIONS OF PARTICIPATION

You agreed to the following terms and conditions when you submitted your application. These terms and conditions may be updated from time to time as required and you agree to be bound by any future updates upon delivery of notice of such updates.

*You will not sublease or share your booth.

*You will comply with all local zoning, bylaws, and health and safety rules.

*You will only sell the products outlined in this application unless prior written approval is obtained from Make It Productions Inc.

*You will only sell products that have been designed by you and made in Canada.

*You (or your representative) are required to be present in your booth the entire duration of the show and will not take down your booth until the show is closed.

*You will not hang items weighing more than 3 pounds from the supplied pipe and drape in your booth.

*You will be respectful to fellow Makies.

*You will have fun and promote your participation at the show as much as possible!

If you are accepted to the show, the following refund policy will apply:

*If you cancel your application 90 days or more before the show, you will receive a 75% refund. If you cancel your application 60 to 89 days before the show, you will receive a 50% refund. If you cancel your application 59 days or less before the first day of the show, all exhibitor fees and options are non-refundable.

*Make It Productions Inc makes no representations or warranties about your sales or success at the show and is not responsible for any losses you may incur if the show is cancelled or shortened for reasons outside the reasonable control of Make It Productions Inc.

*You will comply with all requests and directives from Make It Productions Inc personnel during the show to ensure that other exhibitors and customers, at the sole discretion of Make It Productions Inc, have a safe, enjoyable, and positive experience.

*You are solely responsible for obtaining all permits, licenses, facilities, insurance, and approvals reasonably required to sell your products at the show. Make It Productions Inc will not be responsible for any costs, damages, theft or economic loss resulting from your failure to comply with this term. If any government agency, court, person or commercial body orders sale of your products cease, you will immediately comply with this order.

*You will indemnify Make It Productions Inc for any loss, fine, penalty, judgement, legal fees, and expenses reasonably  connected with your failure to comply with the terms of this agreement or any liability, negligence, gross negligence or injury resulting from your products, actions, conduct, booth setup, display or trade activities.

*Make It Production Inc may amend or update these terms from time to time and you agree to be bound by such future amendments or updates.

*If you fail to comply with the terms of this agreement contained herein and as amended or updated from time to time, whether before or during the show, Make It Productions Inc may cancel your application or remove you and prohibit your attendance at the show. The refund policy shall apply to this term as if you had provided notice of cancellation on the date that your application is cancelled or you are otherwise removed from the show by Make It Productions Inc.

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