We’re honoured to have you as a valued member of our community of creative entrepreneurs earning a living doing what they love.
In order to ensure that your experience is as fun, positive, and successful as possible we’ve created this guide. If you still have a question that isn’t answered here, please email firstname.lastname@example.org
TABLE OF CONTENTS:
• Friday, Sept 27, 2019 @ noon-4:30pm
• Friday, Sept 27, 2019 @ 5pm-9pm
• Saturday, Sept 28, 2019 @ 11am-6pm
• Sunday, Sept 29, 2019 @ 11am-5pm
• Sunday, Sept 29, 2019 5pm-6pm
Food vendor form submissions should have already been sent in (prior to your booth purchase). If you have not yet sent in your forms, please submit them here by August 23, 2019. PLEASE NOTE: if you have made any changes to your forms or have an updated Food Handling Permit, please email it to email@example.com
LOAD-IN AND SET UP PROCEDURES
Check-in is from 12:00 PM to 4:30 PM the day of the show. You can load in anytime during this time and take as long as you like to set up your booth, as long as you’re done by 4:30 PM.
When you arrive to set up, enter the main entrance of the Croatian Cultural Centre (3250 Commercial Dr).
Please check in with us at the check-in table to receive directions to your booth and your Makie badges.
There is lots of free parking around the Croatian Cultural Centre. You can park in the main lot for your load-in, but we ask you to move your vehicle to the street immediately once it’s unloaded – your fellow Makies will also need to get their goods into the building. During the show, please find street parking to keep the lot available for the droves of customers that want to come purchase from you! The parking lot must be cleared of Makie vehicles by 4:00 PM.
Shared dollies are available to help you unload your vehicle, but if you have a dolly of your own, we recommend you bring it to speed up the process.
For the safety reasons and as per WorkSafe regulations, children under the age of 15 are not permitted in the hall during set up or tear down. Please make sure you arrange childcare in advance. The exhibitor lounge will be available for you to use during load-in and tear-down, but do not leave children unattended in the lounge. An adult must be with them at all times.
ACCESSING THE VENUE
Before and after show hours, please use the main entrance to access the venue. You and your staff will need to present your Makie button to the front staff in order to enter the venue; if you lose your button, please obtain one from a Make It Team Member. Please do not pressure the venue to admit you without your Makie credentials — their job is to keep unauthorized people (ie anyone without a button) out of the building in order to keep all of us (and everyone’s products!) safe.
You may access the hall one hour before/after the show opens/closes each day. If you need to access the hall outside of those hours, please let us know ahead of time so that we can make the proper arrangements with the team.
Make sure to keep your Makie button on you during the show.
>> Makies who ignore security procedures or who are rude to venue or Make It staff will not be invited back to future Make It events. <<
You can pick up extra Makie badges for your staff members during check in. You’re welcome to leave a badge for your staff at Will Call if they are arriving during show hours and you can’t leave your booth. Just pop the badge into an envelope with their name on it and bring it to the ticket kiosks.
|A Cagey Bee||104|
|Adam Skalzub photography||102|
|Arrieta Art Studio||605|
|Baker & Table Cafe||1200|
|BC Buds Garlic||804|
|Be Natural Botanicals||506|
|Bean and Boo Company||602|
|Beckman’s Fine Foods||1209|
|Brigitte Langford Art||503|
|Carla Simple Living||706|
|Cliff Nietvelt Photography||701|
|Dancing Leaf Design||405|
|Dimitri Sirenko Art||407|
|Dragon Mist Distillery||1211|
|East Van Jam||1204|
|Howling Dog artisan jewellery||301|
|Kick Ass Caramels BC||802|
|Lang Bros. Hot Pepper Co. Ltd.||1207|
|Latin Bites NV||1210|
|Leah Yard Designs||703|
|Level Up Superfoods||1206|
|Lisa LaRose Art||508|
|Love Bound Designs||504|
|Mandi Leigh Designs||406|
|Meadow Vista Honey Wines||1205|
|Out of the Woods Woodcraft||101|
|Rubbish 2 Ravish||1001|
|Salt + Sage||904|
|Sarah Mulder Jewelry||707|
|simply delish artisan enterprises inc||1213|
|Solasta Chocolate Inc||805|
|Sparkly and SmART||402|
|Sriracha Revolver Hot Sauce Inc.||806|
|Steele Wood Designs||903|
|Stitches of Green||304|
|Street Cat Designs Artisan Jewelry||207|
|The 6th Scent Candle||502|
|The Bek Shop||607|
|THE BRANCH AND THE VINE||608|
|The Dolly Shop||509|
|The Dope soap and co||306|
|The Funky Fresh||308|
|The Jerk Store||1215|
|The Pirate + The Gypsy Designs||601|
|The SHOOFIE Company||105|
|The Wandering Painter||705|
|TIEN NEO EAMAS WIZARD||203|
|TLC Cozy Bags||109|
|Trudy Ann’s Chai & Spices||1212|
|VK Herbarium & Craft||205|
|Westhome Wonder Works||1006|
|Wet Coast Naturals Ltd.||201|
|Wildcraft Organic Ltd. (former Two with Nature Foods)||1202|
Although we try very hard not to make changes to the floor plan once it is released, it’s sometimes necessary to make minor changes. Please double check your booth number a day or two before the show to ensure you’ve got the most up-to-date info.
ABOUT YOUR BOOTH
- Size + Space
Booth sizes are given width x depth; if your booth is 10′ x 5′, then it’s 10’ left-to-right and 5′ front-to-back. Everything you’re selling and all of your display fixtures must fit within the footprint of your booth; nothing may protrude into the aisle or into your neighbour’s booth.
- Pipe and Drapes
All booths will be draped with 8′ at the back and 3′ sides. Some Makies hang additional drapes from the pipe to provide a different colour backdrop for their display; this is permitted but please use Fire Resistant treated panels only.
A limited number of s-hooks will be provided so that you can hang signage if required. Please do not hang anything other than signage (up to 3 lbs.) from the pipe.
Floor covering is not required but it’s a great idea to build carpeting or anti-fatigue panels into your booth. Standing up all weekend is hard!
Your booth comes equipped with one chair; if you’d like a chair for your booth, please grab one from the stack during load in.
If you require power please make sure you bring a power bar and extension cord as there is limited power available!
- Things you should bring or rent:
• Table Coverings
• Fabric to cover your booth at night
• Signage with your company name
You can order a table off of the Makie Portal. If you require any other equipment rentals please email firstname.lastname@example.org.
You can use your own data plan for processing payments, or use the free wifi from the Croatian Cultural Centre (Network: CCCGuest PW: Croatia3250). We always recommend you make sure you’ve got your own data plan as a back-up.
WHAT TO BRING
• Plan to bring ALL ESSENTIAL EQUIPMENT for yourself and your exhibit. We do not provide extension cords or power bars.
• A water bottle and/or travel mug.
• A really good float! Please don’t expect the venue to make change for you.
• Dress comfortably! Temperature fluctuations in any large venue are not uncommon as the space fills up with people, so dress in layers.
• Wear comfortable shoes, as you may be standing for long periods of time.
• Other things that might make life easier: snacks, lip balm, Advil/Tylenol, etc.
STARTING THE DAY
We are strict about showing up on time in the morning. You will be able to access your booth one hour before the doors open to the public each day. Make sure you arrive at least 15 minutes before the show each day. Your booth should be uncovered, lit, and ready to go at your booth at least 10 minutes before show time. Scrambling to your booth like a hot mess right as the doors open is not a good look for you or for us, so please don’t do it!
Makies who consistently arrive late will not be invited back to future shows.
ENDING THE DAY
You’re required to keep your booth open until the end of the show each day. We know it’s tempting on the last day of the show to start packing up early as things begin to slow down, but please resist the urge to tear down! It only takes one vendor who begins covering/packing things away to send customers the message that it’s time for them to go home. This is detrimental to everyone, especially Makies with large pieces who often make the bulk of their sales at the end of the show when shoppers return to purchase an item they’ve been thinking about.
Makies who begin closing or packing up before closing time/tear-down will not be invited back to future shows.
There will be some great food trucks outside the venue! We always recommend making sure you have a good stash of your favourite snacks at your booth to get you through the show — it’s hard to focus on your customers when all you can think about is how long it might be until you have a minute for lunch!
There is NO exhibitor lounge at the Croatian Cultural Centre.
Early Bird tickets are available until right before the show starts, and are only $2.50 -that’s half off the gate price! Make sure you share the link with all of your followers (https://www.showpass.com/mrktbymakeit/). Once the show opens, online tickets are still available for $4.
We are proud to have you at the shows and we hope you are proud too! We’d love you to spread the word and invite your customers to visit you at the show! Here’s an image for you to use:
Here’s a handy list of social media info:
Hashtags: #makeitvancouver #makeitshow
Facebook: Make It! The Handmade Revolution
Facebook Event: Make sure you direct and invite ALL of your friends to the official facebook event.
DIRECT EMAIL MARKETING
Direct email is still the #1 way to reach your customers! Here’s a bit of text you can copy-and-paste into your next newsletter:
We’re soooo excited to be exhibiting at the upcoming Make It Vancouver, happening September 27-29 at the Croatian Cultural Centre! Stock up on accessories, jewellery, clothing, art, home decor, food, baby/kid items, and lots of other beautifully crafted goods from more than 100 Makies. Everything at Make It is handmade with love in Canada, so you can feel good about what you buy. There are also fantastic food carts and a venue wide liquor license, to keep you fuelled up!
Early Bird tickets to Make It are available online at https://www.showpass.com/mrktbymakeit/, and are only $2.50 -that’s 50% off the gate price!
Flyers are available for pickup at our partner locations for you to hand out to your friends, family, and customers; an electronic one will also be available here for you to share on your social media feeds. Both versions are good for $2 off entry!
Flyers are available for pick up at these following locations:
Bird On A Wire Creations: 2535 Main St (at Broadway)
As a special bonus and a thank you for all your hard work, when you pick up your flyers you can also pick up six paper tickets to use for social media promotion or for your family and friends.
During the event, organizers will be on-site to assist with directing the crowd and maintaining security. Please let them know if you notice any attendees or participants acting in ways that could be dangerous or damaging to equipment or the venue, or if you notice any safety hazards.
There will be no additional security team at the Croatian Cultural Centre, beyond your Makie community members and the production team. The doors to the show rooms will be locked after hours, but the venue will be hosting other events in nearby rooms. We recommend taking electronic equipment and cash with you when you leave each night; Make It is not responsible for the security of items and equipment at your booth.